ERP Foolproof Plan

#FocusOnBestpractices

Tips and Tricks to Avoid Pitfalls and Achieve a Successful Microsoft Dynamics ERP Implementation

People Support

After strategically and tactfully deciding on the Enterprise Resource Planning application of your choice, setting up resources, finance, and infrastructure – it’s been found that almost every Microsoft Dynamics ERP implementation for manufacturing is marked with some escalations, breakdowns, delays, or budgetary inflations. Then there are those times when the ERP implementation takes time to see its final ROI due to less user adoption to leverage the full functionality of the ERP implemented.

After years of being in the business of helping thousands of organizations implement intelligent business solutions that help them empower their employees, engage better with their customers and optimize operational excellence, Korcomptenz, a Microsoft Dynamics ERP Partner, can help you with the experience of how you can avoid pitfalls and implement and support ERP implementation with less to worry about. Following key points may be considered for you, how you go about the high-level plan of preparing yourself for the ERP implementation of your choice.
ERP Implementation
1) Leverage the Power of the Big Picture: Ask yourself in advance, where you want to be when you see yourself on the finish line. All ERP and or even upgrades done are a costly investment, not just because of the application and infrastructure cost, but the commitment you need to make in terms of time and resources. An ERP normally has a long life of 10 -12 years. When you begin deciding on an ERP for manufacturing, start by answering, what are the key activities your current systems cannot achieve that you would want to power up with the new ERP and what may be the future needs of the business. Define the deliverables by addressing the key functionalities, business processes, workflow automation, real-time data insights, accuracy, seamless integration with external customers and vendors, adaptability by the team, and timelines. Most companies are seeing moving to ERP as a big step towards attaining Digital Transformation and growth as the big picture.

2) People Support What They Create: Even with a proven methodology or a good, detailed plan, to see the ERP successfully implemented and thriving, you would need to include the most important stakeholders, those who eventually work on it. The plan needs to be designed from how these stakeholders visualize their end goal and one needs to make sure their needs and requirements are captured. Besides requirements gathering,  the users and stakeholders must block their time to run through the plan from the initial start, as a top priority, thereby increasing their involvement and ensuring successful ERP implementation. Normally, any ERP implementation would take anywhere from 6 months to a year plus to implement. Choose a Microsoft Dynamics ERP partner, the core team, the users and the project manager from within the organizations that have a lot at stake when the ERP is successfully implemented.

3) How much customization is reasonable for a new ERP implementation: If your organization is implementing Microsoft Dynamics ERP for the first time, it’s in your interest to minimize customization that is complicated and may cause delay. Customizations, no matter how small, can make ERP implementation expensive and complicated. Look at the use of ISVs if your customization requirement is a standard process for your industry. It saves time and effort.

4) Change management: The biggest challenge during ERP implementation and after going live is not the technology, it is related to people. At every phase of the implementation, organizations must work harder to manage the change, make people understand, and educate them since the topmost issues are related to changing management (roles and responsibilities), training, and adequate staff to manage processes.

5) Integration with other applications: Ensure that only important integrations are included within the ERP and on the other hand do not integrate all the applications wherein the processes can be handled independently. These integrations can be done after going live and the team is familiar with the system.

6) Keeping a buffer on the timeline for Microsoft Dynamics ERP implementation: Scheduling timelines realistically works in favor of a successful ERP implementation. Having a Plan B is always good, with resource fallouts, more man-days due to change requests, missed deadlines, etc., that may push and mess up the schedule. Avoid implementation timelines (going live) during peak times of your business cycle.

7) User Testing: The first impression is the last impression and therefore, the key folks who use the ERP on a day-to-day basis have to be bred with the right length and breadth and depth of training. Training needs to be phased out from top to bottom, exposing not too much or too little, thereby not overwhelming the groups that may belong to finance, accounting, customer service, sales, production, procurement, and supply chain, to move the implementation in the right stride. Identifying the core Microsoft Dynamics ERP partner and the team that percolates the training from the ground up will contribute to the project’s success. In many instances, choosing the wrong core team or choosing people who don’t have the right skills have been the main cause of ERP failures and not the software itself.

8) User training: The first impression is the last impression and therefore, the key folks who use the ERP on a day-to-day basis have to be bred with the right length and breadth and depth of training. Training needs to be phased out from top to bottom, exposing not too much or too little, thereby not overwhelming the groups that may belong to finance, accounting, customer service, sales, production, procurement, and supply chain, to move the implementation in the right stride. Identifying the core team that percolates the training from the ground up will contribute to the project’s success. In many instances, choosing the wrong core team or choosing people who don’t have the right skills have been the main cause of ERP failures and not the software itself.

9) Ensure sufficient funding: ERP Implementation is a very expensive affair, as such ensuring that there is sufficient funding to complete your implementation process successfully is an important point to keep in mind. It is better to ensure that there is at least 25 percent more funding than the estimate to account for unexpected expenses during implementation.

After having a compelling need to invest in an ERP and preparing for the journey ahead, if you are still confused about what ERP to choose from, here are some insights.

To help you better answer the above question, the top 3 ERPs for manufacturing in the market for Enterprise Business are as follows.

Features Dynamics 365 Finance and Operations (now called as Finance & Supply Chain) SAP Hana Oracle Enterprise Application

Cost
Low to mid – range
Mid to Premium range
Premium Price
Deployment
On premises and cloud options are available.
On premises and cloud options are available.
On premises and cloud options are available.

Implementation Time
Shorth in comparison to others. (At most 12 months)
Lengthy (At least 13-14 months depending on the amount of customization required.
Takes a lot of time at least 15 months
Support Cost
Low
High
High
Training Time
Fast learning curve
Lengthy learning curve compared to the other two.
Steep learning curve
Ease of Use
User friendly since the UI is like windows.
Medium difficulty. Takes time to understand the UI.
Not very user friendly.
Customers
Mid to Enterprise level business
Mid to Enterprise level business
Mid to Enterprise level business
Flexibility in functionality
Very Flexible
Least flexible
Mid – range in terms of flexibility
Customization
Very easy to customize as per user needs.
Customization is difficult. Deep knowledge of the software is needed and takes longer.
There is a great deal of variety in customization options, allowing the user to choose as per their needs.
Integration
Integrates well with Microsoft suite of products as well as non- Microsoft
It does best with native integration. Integration with non – native applications is more difficult and costly.
It integrates well with native and non-native applications.
Ease of Employee adoption
Very easy
Difficulty in adoption
Medium difficulty
Scalability
Easy
Easy
Hard
BI Capabilities
Has built in BI tools like Power BI. Multiple sources of data can be used as sources.
To get the most out of BI, separate server, database and security are needed.
Very expensive. Requires deep data scientists and analysts to operate. Is capable of handling complex business data.

Like the above table, here are the top 3 ERPs for small and medium businesses.

Features Dynamics 365 Business Central NetSuite Infor

Cost
Less
Costly
Costly
Ease of Use
Very easy
Very easy
Average
Integrations
Integrates well with other applications but less than NetSuite.
Integrates best with other applications.
Poor integrations.
Implementation time
The implementation time is short and is packaged based on the customer’s needs and skill set.
The implementation time is lengthy, taking 6 months or more based on the customer’s needs.
Implementation time is average compared to the other two.
Customization
Need for customization is rare. When needed it is a very easy process.
Lengthy learning curve compared to the other two.
Steep learning curve
Ease of Use
User friendly since the UI is like windows.
Customizations are difficult and require the help of experts who are familiar with the software.
Customizations are abundant and easy, and users have a variety of options in attribute customizations.
Customers
Small to mid-size business
Small to mid-size business
Small to mid-size business
Ease of Employee adoption
Very easy
Difficulty in adoption
Medium difficulty
KORCOMPTENZ is a Microsoft Gold-Certified ERP Partner headquartered in New Jersey with extensive experience improving business outcomes for our customers. We leverage end-to-end solutions involving the ongoing convergence of ERP, Azure Cloud, Analytics, Artificial Intelligence, and IoT. We specialize in the Microsoft Dynamics 365 range of products such as Dynamics 365 Business Central, Dynamics 365 Finance and Operations, and Dynamics 365 CRM. Request a consultation today!

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